Paperless Offices in Tulsa
The paperless office has been heralded for decades but has yet to materialize. Most Tulsa businesses still have 95% of their information lying on desks and filed away in cabinets. This creates a host of problems for businesses, problems that can easily be solved by converting paper documents into a digital format.
Most offices operate under a flood of paper documents. The storage required for paper documents grows at a rate of 20-25% every year. But one hard drive can hold 2.7 million documents and costs around $100 dollars. To store the same amount of paper records would require 68 filing cabinets of four drawers each. Just one of those cabinets costs as much as the hard drive.
Federal Laws that Encourage Electronic Document Storage
The Sarbanes-Oxley Act (2002) requires businesses to properly maintain financial records. That includes being able to retrieve them when required which is significantly easier when the documents are stored electronically.
The Fair and Accurate Credit Reporting Act (FACTA) (2003) requires businesses to properly safeguard and store the personal information of employees and customers and to properly destroy it.
The Health Insurance Portability and Accountability Act (HIPAA) (1996) addresses the security and privacy of patients’ medical records and other data.
With all this to consider, it is no wonder that more and more companies are making the decision to go paperless, and Tulsa Scanning Services can help your business do it too!
Ready to Make the Change to a Paperless Office? Tulsa Scanning Services Can Help
Let a professional, secure Tulsa-based company and staff take the hassle out of your move to a paperless office. Tulsa Scanning Services has the manpower to quickly perform the indexing, scanning, and post-production work to get your office into digital documents. We can even help you convert text via optical character recognition (OCR) software to allow you to edit the documents or redact private information to protect your customers.
If you’re interested in converting your documents and records to digital format, let our experts know! Fill out the form to the left or give us a call at (918) 856-3564.